Managing Data Assets

You can easily manage all your Data Assets on the My Data page.

Code Ocean provides a detailed page for each Data Asset. The Data Asset's information can vary per Data Asset type (see Types of Data Assets for more information).

On the details page, you can do the following:

• Search the Data Asset for specific files

• See the list of files in the Data Asset

• Preview the files' content

• Download individual files

• Get a sharing link for individual files

• Download all the files in the Data Asset as a zip file

• Edit the notes, tags, title, and default folder

• Archive and delete the Data Asset

• Share the Data Asset

• Expand the view to the entire window

View General Information

Data Asset ID	ID of the Data Asset
Description	A markdown supported description of the Data Asset
Files and Number of files	The files included in the Data Asset and how many files are included
Created On	Data Asset creation time
Created By	The name of the user who created the Data Asset
Number of Files	How many files the Data Asset contains
Size	The size of the Data Asset
Provenance Code Version Run Script	Relevant only for captured results. The version of the code (commit ID) when capturing the Data Asset. The script that generated the Data Asset
Tags	The information entered when the Data Asset was created.

Share Data Assets

Sharing Data Assets allows you to share the Data Asset with collaborators. Click Share to share the Data Asset.

In Set permissions for Data Asset:

1. Enter the email address or select an address from the dropdown list.

2. Click Add.

More than one user can be added and the status of Owner, or Viewer can be selected, a user can be removed by selecting Remove Permissions. Data Assets can be set to Discoverable to the entire organization or to groups of users. The access allows specified users to find the Data Asset in searches, view the metadata, and see the name and email address of the owner, users can request additional access.

Copy Link copies the URL of the Data Asset for easy distribution. Only users with Viewer or Owner permissions can see the page.

Permission Types

There are two types of permissions Viewer and Owner.

Action	Viewer	Owner
Search keywords within the Data Asset	✅	✅
Search the list of files	✅	✅
Preview the files inside the Data Asset	✅	✅
Download all the files in the Data Asset	✅	✅
Edit the tags, note, and title of the Data Asset ​	❌	✅
Delete the Data Asset	❌	✅
Set permissions to other users	❌	✅

To make a Data Asset visible to all internal users, check the Set default permission to "Viewer" for all internal users box.

For external Data Assets, since the data is not saved on Code Ocean's server, users cannot see nor download the content of the Data Asset from the My Data Dashboard.

Download Data Assets

1. Click on the three dots on the top right to open the drop-down menu.

2. Click Download to download a zipped folder of the Data Asset.

Edit Data Assets

1. Click Edit to enable editing of the Data Asset Name, Default Folder, Details and Tags.

2. Click Save to keep the changes.

Archive Data Assets

1. Click on the three dots on the top right to open the drop-down menu.

2. Click Archive to archive the dataset.

Delete Data Assets

To delete and restore Data Assets:

1. To delete a Data Asset it must first be archived.

1. Click the Archive icon to view archived Data Assets.

1. Locate the Data Asset to be deleted.

2. Click on the Data Asset. From this screen, the Data Asset can be deleted or restored.

List Capsules to which a Data Asset is attached

Each Data Asset in Code Ocean has a unique ID that can be viewed in the Data Details window in the Data Dashboard or a pop-up in the capsule IDE.

The Data Asset ID can be copied to the clipboard and used to search for Capsules that have the Data Asset attached.

Hover over the Attached "x times" link, and a pop-up message will appear displaying the number of Capsules and Pipelines that are using this Data Asset.

You can view the Capsules and Pipelines that you own or are shared with you by clicking on Capsule or Pipeline. This automatically searches Capsules or Pipelines for the Data Asset ID.

Attach All/Detach All

Attach All and Detach All on the side panel enables the attachment or detachment of all the Data Assets on the page at once.